Administration

Porter Wright has an opportunity for a Business Development Manager in the Columbus, Ohio office.  This position will be responsible for providing strategic practice group and individual attorney guidance and support surrounding marketing and business development planning, visibility, research and client development opportunities in Porter Wright’s nine markets. 

Responsibilities include but are not limited to:

• Assist in the development, implementation and follow-up of market, industry group, department, practice group and attorney business and visibility plans.
• Consider, assess and oversee responses to requests for proposal/qualifications, including customization of proposal content, practice descriptions, attorney bios and other related content.
• Review client feedback from interviews, analyze potential opportunities and assess next steps in building client relationships and driving value.
• Develop tailored biographies for attorneys prior to their start date and as needed.
• Assist in the development, execution and follow-up of attorney business plans. Work with BD team to help manage business plan meeting schedules and processes for review.
• Recommend, oversee and assist in the facilitation of practice group and attorney visibility campaigns, including: trade group activities, sponsorships, speaking engagements, thought leadership/authorship, client alerts, blogs, surveys, rankings, honors and awards.
• Develop strong working relationships with key partners in all practice areas, in all offices and with other members of the MBD team and across departments.
• Prepare and present updates as needed within the firm on MBD’s contributions to cross-departmental projects.
• Work with the Marketing and BD Coordinator to oversee the development and editing of content, including practice group descriptions, proposal content and attorney biographies.
• Supports in the maintenance and coordination of annual Chambers submission process.
• Provides input in the firm’s annual coordination of legal-specific honors such as Best Lawyers and Super Lawyers, and in the evaluation and development of custom honors submissions for practice groups and individual attorneys.

Requirements and qualifications:

• 12+ years marketing and business development experience, preferably within professional services
• Undergraduate degree in marketing, journalism, communications or related business experience
• Must be proficient in document management, including Word, Excel, PowerPoint and email (Outlook)
• Capability in InDesign and Photoshop is a plus
• Periodic travel to the firm’s markets required

Interested candidates can send resume to Whitney O’Malley, HR Director, [email protected].

Porter Wright has an opportunity for a Legal Administrative Assistant in the Dayton, Ohio office who has experience in corporate law. This position will be responsible for providing clerical and administrative support to the office.

Responsibilities include but are not limited to:

• Participates in cultivation of client relationships by becoming familiar with the case/matter which provides for better service to the client and aids assignments in better preparing for client meetings.
• Maintains calendars for assignments, schedules meetings and appointments; makes travel arrangements as needed.
• Opens and distributes mail to assignments.
• Creates and edits correspondence, memoranda, etc.
• Responsible for copying, faxing and scanning documents in appropriate format.
• Prepares documents for mailing/delivery (i.e., U.S. mail, overnight delivery, UPS, courier).
• Familiar with filing procedures (i.e., electronic filing) and appropriate documentation needed for various courts and entities.
• Processes paperwork to open new client files; creates files in firm’s record management system; maintains current files and organizes files before processing for off-site storage.
• Enters daily timekeeping for assignments.
• Edits monthly billing memoranda and creates transmittal letters.
• Prepares expense reports for assignments.
• Maintains current address/telephone listing of clients for each assignment, ensuring they are properly entered into the firm’s client relationship management system. May be responsible for preparing mailing lists/labels for firm-sponsored seminars/events.
• Maintains current log of client/matter numbers for each assignment.
• Provides assistance to other legal administrative assistants as time permits.
• Performs such other duties as assigned, maintaining team effort to provide best possible assistance to assignments and clients.

Requirements and qualifications:

• High school level education or equivalent office work experience
• Minimum of three years prior legal administrative/paralegal experience
• Proficient with Microsoft Office suite
• Attention to detail
• Excellent organizational skills
• Demonstrated interpersonal skills; ability to communicate clearly and accurately; professional appearance and demeanor

Interested candidates can send resume to Whitney O’Malley, Human Resources Director, at [email protected]

Porter Wright has an opportunity for a Legal Administrative Assistant in the Columbus, Ohio office who has experience in litigation and labor & employment. This position will be responsible for providing clerical and administrative support to the office. The ideal candidate will possess excellent people and organizational skills and be a consummate team player with a positive attitude.

Responsibilities include but are not limited to:

• Creates and edits correspondence, memoranda, pleadings, etc. Transcribes dictation.
• Maintains calendars for assignments, schedules meetings and appointments; makes travel arrangements as needed.
• Responsible for copying, faxing and scanning documents in appropriate format.
• Prepares documents for mailing/delivery (i.e., U.S. mail, overnight delivery, UPS, courier).
• Participates in cultivation of client relationships by becoming familiar with the case/matter which provides for better service to the client and aids assignments in better preparing for client meetings.
• Familiar with filing procedures (i.e., electronic filing) and appropriate documentation needed for various courts and entities.
• Enters time into Aderant for timekeepers.
• Processes paperwork to open new client files; creates files in firm’s record management system; maintains current files and organizes files before processing for off-site storage.
• Creates transmittal letters for monthly billing.
• Prepares expense reports.
• Maintains current address/telephone listing of clients for each assignment, ensuring they are properly entered into the Firm’s client relationship management system. May be responsible for preparing mailing lists/labels for firm-sponsored seminars/events.
• Provides assistance to other legal administrative assistants as time permits.
• Performs such other duties as assigned, maintaining team effort to provide best possible assistance to assignments and clients.

Requirements and Qualifications:

• High school level education or equivalent office work experience
• Minimum of three years prior legal secretarial experience
• Proficient with Microsoft Office suite
• Experience in litigation and labor & employment preferred
• Excellent organizational skills and attention to detail
• Demonstrated interpersonal skills; ability to communicate clearly and accurately; professional demeanor

Interested candidates can send resume to Whitney O’Malley, Human Resources Director, at [email protected].

Porter Wright has an opportunity for a Legal Administrative Assistant in the Naples, FL office who has experience in corporate law. This position will be responsible for providing clerical and administrative support to the office.

Responsibilities include but are not limited to:

• Participates in cultivation of client relationships by becoming familiar with the case/matter which provides for better service to the client and aids assignments in better preparing for client meetings.
• Maintains calendars for assignments, schedules meetings and appointments; makes travel arrangements as needed.
• Opens and distributes mail to assignments.
• Creates and edits correspondence, memoranda, etc. 
• Responsible for copying, faxing and scanning documents in appropriate format.
• Prepares documents for mailing/delivery (i.e., U.S. mail, overnight delivery, UPS, courier).
• Familiar with filing procedures (i.e., electronic filing) and appropriate documentation needed for various courts and entities.
• Familiar with document signing applications (i.e. DocuSign or SignIx).
• Processes paperwork to open new client files; creates files in firm’s record management system; maintains current files and organizes files before processing for off-site storage.
• Enters daily timekeeping for assignments.
• Edits monthly billing memoranda and creates transmittal letters.
• Prepares expense reports for assignments.
• Maintains current address/telephone listing of clients for each assignment, ensuring they are properly entered into the firm’s client relationship management system. May be responsible for preparing mailing lists/labels for firm-sponsored seminars/events.
• Maintains current log of client/matter numbers for each assignment.
• Provides assistance to other legal administrative assistants as time permits.
• Performs such other duties as assigned, maintaining team effort to provide best possible assistance to assignments and clients.

Requirements and Qualifications:

• High school level education or equivalent office work experience
• Minimum of three years prior legal administrative/paralegal experience
• Proficient with Microsoft Office suite
• Attention to detail
• Excellent organizational skills
• Demonstrated interpersonal skills; ability to communicate clearly and accurately; professional appearance and demeanor

Interested candidates can send resume to Whitney O’Malley, Human Resources Director, at [email protected]

Porter Wright has an opportunity for a Legal Administrative Assistant/Receptionist in the Pittsburgh, PA office. This position will be responsible for providing clerical and administrative support to the office in addition to being the first point of contact for the office. The ideal candidate will possess excellent people and organizational skills, and be a consummate team player with a positive attitude. 

Responsibilities include but are not limited to:

• Answers incoming telephone calls and routes to appropriate party.
• Maintains calendars, schedules meetings and appointments; arranges for conference rooms; escorts clients and visitors from reception area to appropriate conference room; makes travel arrangements as needed.
• Opens and distributes mail.
• Creates and edits correspondence, memoranda, pleadings, etc. Transcribes dictation.
• Responsible for copying, faxing and scanning documents in appropriate format.
• Prepares documents for mailing/delivery (i.e., U.S. mail, overnight delivery, UPS, courier).
• Participates in cultivation of client relationships by becoming familiar with the case/matter which provides for better service to the client and aids assignments in better preparing for client meetings.
• Familiar with filing procedures (i.e., electronic filing) and appropriate documentation needed for various courts and entities.
• Enters time into Aderant for timekeepers.
• Processes paperwork to open new client files; creates files in firm’s record management system; maintains current files and organizes files before processing for off-site storage.
• Creates transmittal letters for monthly billing.
• Prepares expense reports.
• Maintains current address/telephone listing of clients for each assignment, ensuring they are properly entered into the firm’s client relationship management system. May be responsible for preparing mailing lists/labels for firm-sponsored seminars/events.

Requirements and Qualifications:

• High school level education or equivalent office work experience.
• Minimum of three years prior legal secretarial experience.
• Proficient with Microsoft Office suite.
• Experience in litigation and trust & estates preferred
• Excellent organizational skills and attention to detail
• Demonstrated interpersonal skills; ability to communicate clearly and accurately; professional appearance and demeanor

Interested candidates can send resume to Whitney O’Malley, Human Resources Director, at [email protected]

Porter Wright has an opportunity for a Human Resources Manager in the Columbus, Ohio office. This position will work closely with the Director of Human Resources to provide HR support to the firm in all areas as outlined below.

Responsibilities include but are not limited to:

• Manage the recruitment of Columbus staff employees, including collaborating with hiring managers to develop diverse recruitment strategies.
• Create position descriptions and job postings for all firm staff hires.
• Prepare offer letters for all staff.
• Ensure accuracy and compliance of all paperwork such as USCIC Form I-9; periodically audits I-9 forms.
• Manage Legal Administrative Assistants in Columbus office including performance management, time off, remote work, etc.
• Participate in the staff annual performance review processes including evaluation and compensation.
• Assist in design, implementation of team-building programs for staff.
• Partner with HR Director to review, update and communicate human resource policies, procedures, laws, standards and other government regulations. 
• Manage communication and notification process for internal set-up.
• Manage onboarding for all staff hires.
• Manage the PTO program including annual payouts and rollover.
• Responsible for documenting HR procedures and policies and updated policy manuals.
• Act as a backup for employee questions relating to open enrollment, remote work, family leave, personal leave, benefits and workers’ compensation.
• Participate in the implementation and coordination of HR department projects.
• Conduct market research and internal and external pay analysis.

• Manage Mansfield reporting process and on-going administration of the program.
• Ensure employee files are compliant, maintain/review/update completed job descriptions.

• Update employee records/systems with hires, terminations and changes.
• Assist with the implementation and ongoing support of HRIS.
• Coordinate and assist with office social events for attorneys and staff.
• Produce monthly internal communication, Porter Pulse.
• Supervise and manage reception as well as arranging for coverage for receptionist.

Requirements and Qualifications:

• Bachelor's degree required
• HR Certification preferred

• Minimum of 5 years of Human Resources or management experience in a law firm or corporate environment
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Ability to handle sensitive matters and maintain confidentiality

Interested candidates can send resume to Whitney O’Malley, HR Director, [email protected].

Porter Wright has an opportunity for a full-time Legal Billing Specialist. This position reports to the Senior Billing Coordinator and will be located in Columbus, Ohio. The primary responsibilities include carrying out all phases of legal billing in the firm's legal billing software, as well as compiling, managing, and executing attorney billing edits and finalization and posting of invoices.

Essential duties:

• Process complex legal billing accurately and efficiently in accordance with the client’s fee agreement (i.e., multiple discounts by matter, split-party billing, preparation of electronic bills, etc.).
• Perform revisions as per attorney or legal assistant instructions while keeping with firm policy.
• Prepare, transmit and ensure successful submission of e-bill(s).
• Work with client to resolve any rejection issues; monitor and report on status when necessary.
• Ability to handle a high volume of invoices per month with a high degree of accuracy.
• Comprehend and follow through with instructions, as well as ask questions when clarity is needed.
• Effectively interact and communicate with clients, vendors, attorneys, paralegals and administrative team members within the firm.                                                     
• Utilize accounting software and billing programs as well as MS Office Suite including Word, Excel and Outlook to perform duties and responsibilities.
• Assists with special projects, as needed or requested.

Requirements:

• Bachelor’s degree in Accounting or Finance
• Minimum of three years prior law firm billing experience
• Proficient with Microsoft Office suite
• Attention to detail
• Excellent organizational skills
• Demonstrated interpersonal skills; ability to communicate clearly and accurately; professional appearance and demeanor

Interested candidates can send resume to Whitney O’Malley, Human Resources Director, at [email protected].