Administration

Porter Wright has an opportunity for a Legal Recruiting Manager in the Columbus, Ohio office. The Legal Recruiting Manager will report directly to the Legal Recruiting Director and will lead the recruiting efforts for attorneys (associates and summer associates) within our firm as well as manage and lead the summer associate program. The ideal candidate will bring knowledge of the legal industry, strong relationship-building skills and a proactive approach to talent acquisition.

Key Responsibilities

• Coordinate candidate interviews, circulate interview schedules, and collect and compile evaluations/feedback
• Perform candidate screening calls and interviews
• Collaborate with firm leadership, including partners-in-charge, as well as department chairs, to develop diverse recruitment strategies
• Prepare offer letters for review
• Build and maintain relationships with law schools, legal search firms and professional organizations (NALP)
• Oversee diligence process, including background checks, conflicts analysis and reference check
• Manage applicant tracking, including entering and updating applicant information, uploading resumes, candidate status tracking, generating reports and candidate maintenance
• Coordinate orientation schedules for new attorney hires
• Coordinate and attend on-campus interviewing for summer associates as needed
• Manage and lead the summer associate program including onboarding, project workflow, evaluation feedback and offers
• Organize and attend social events, which includes some evenings
• Monitor and approve summer program expenses and reimbursements

Requirements

• Bachelor's degree preferred
• Minimum three years of legal recruiting experience, preferably in a law firm or legal search firm
• Strong understanding of the legal market, law school landscape and industry trends
• Exceptional interpersonal, communication and organizational skills
• Impeccable attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Desire and willingness to be proactive
• Strong computer skills required

Interested candidates can apply online.

Porter Wright Morris & Arthur is seeking an experienced, licensed, and highly organized Title Company Manager to oversee the daily administrative and operational elements of the firm’s multiple subsidiary title insurance agencies. The ideal candidate will possess strong leadership skills, extensive knowledge of title and escrow operations, and a commitment to delivering exceptional client service.

Essential Duties and Responsibilities

• Oversee the day-to-day operations of the title company, including the management of individual files, closing and escrow processes, and interaction with both underwriters and the Ohio Department of Insurance. 
• Supervise and support title examiners, escrow officers, processors and administrative staff
• Ensure transactions are handled accurately, efficiently and in compliance with applicable laws, regulations and underwriter guidelines
• Manage commercial real estate transactions from opening through closing
• Prepare title commitments, title policies, settlement statements and closing documents
• Resolve title issues, curative matters and closing discrepancies
• Maintain relationships with attorneys, lenders, real estate agents, developers and clients
• Monitor workflow, productivity and service standards to ensure timely closings
• Assist with business development efforts and client relationship management
• Implement and maintain operational procedures and best practices
• Coordinate audits, licensing and compliance requirements

Minimum Qualifications

• Minimum of 5+ years of title, escrow, or real estate closing experience
• Presently hold a valid title insurance agent’s license from the Ohio Department of Insurance.
• Experience managing both residential and commercial transactions  
• Familiarity with state and federal regulations related to title and settlement services
• Excellent communication, leadership and problem-solving skills
• Strong attention to detail and organizational abilities
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in title agency software systems such as Soft Pro, as well as Microsoft Office Suite
• Notary Public license

Preferred Qualifications

• Extensive experience in handling commercial real estate transactions, including ordering searches, preparing title commitments, resolving title objections and handling an escrow closing. 
• Existing industry relationships within the local real estate market
• Prior supervisory or management experience preferred

Benefits

Porter Wright Morris & Arthur offers a competitive compensation and benefits package, including medical, dental, vision, 401(k) and paid time off.

Interested candidates can apply online.

Porter Wright is seeking a Director of Service Operations in Columbus, Ohio to lead facilities and workplace operations across all office locations. This position is responsible for ensuring safe, efficient and well-maintained office environments through effective management of facilities, vendors, budgets, workplace services and business continuity programs. The director serves as a key liaison with internal stakeholders, leased property management teams, and external service providers.

Key Responsibilities include but are not limited to:

• Lead facilities and workplace operations across multiple office locations.
• Manage vendor relationships, contracts and service delivery.
• Develop and oversee departmental budgets, procurement and operational reporting.
• Direct mailroom, copy center, office services, reception and workplace hospitality functions.
• Ensure compliance with safety, security, ADA, emergency preparedness and business continuity requirements.
• Oversee building access, parking programs and facilities-related technology platforms.
• Partner with office administrators to maintain consistent service standards across all locations.
• Lead workplace improvement initiatives.
• Develop and implement facilities policies, standards and best practices.
• Manage capital improvement projects and oversee space planning, office expansion, relocation and build-out activities.
• Evaluate operational processes and identify opportunities to improve efficiency, service levels and cost management.
• Collaborate with firm leadership on workplace strategy, employee experience and long-term facilities planning.
• Support sustainability, asset management and preventive maintenance programs.
• Lead, mentor and support facilities and office operations teams to promote a high level of service and accountability.

Requirements and Qualifications:

• Experience leading multi-site facilities, workplace services or operations functions.
• Strong background in vendor management, budgeting and operational oversight.
• Knowledge of facility safety, security, business continuity and compliance programs.
• Excellent leadership, communication and project management skills.
• Strong customer service focus with the ability to build relationships across all levels of the organization.

Interested candidates can apply online.

The Client Account Services Coordinator provides administrative, customer service and financial support to ensure efficient office operations and healthy client accounts. This role works closely with attorneys, clients and internal teams to support accounts receivable processes, client requests and day-to-day office functions.

Responsibilities

Accounts Receivable:

• Monitor outstanding accounts and coordinate with billing attorneys regarding collection status, required actions and account resolution. Maintain accurate account records and escalate unresolved or complex matters to management as needed.
• Communicate with clients regarding billing and account matters as requested or authorized by attorneys and management.
• Review, process and coordinate requests for account adjustments in accordance with established approval thresholds and company policies.

Client and Operational:

• Manage/approve Intapp client/matter intake requests. Escalate to manager as needed.
• Approve refund requests to ensure client is in good standing.
• Serve as back-up for accounts receivable specialist when needed.
• Complete special projects/research as needed and requested by manager.
• Follow-up with attorneys on returned mail or address change requests. Handle audit requests and BKR proof of claim information.
• Provide PDF invoice copies to attorneys/staff/clients as requested.

Collection Goals:

• Assist manager with research, follow-up and data entry of collection goal information. Meet with billing attorneys annually to review book of business, set goals and provide necessary clean-up or follow up on accounts. This includes travel to each of the outer offices.

Qualifications

• 5 years of customer service or administrative experience.
• Experience in office management, retail, hospitality, professional services or similar environments, preferred.
• Strong communication, organizational and problem-solving skills.
• Self-motivated, dependable and able to work independently.
• Professional, diplomatic and customer-focused approach.
• Comfortable learning and using technology, including Microsoft Office and business software.
• Knowledge of accounts receivable, accounts payable, payroll, or other financial processes.

Interested candidates can apply online.

Porter Wright has an opportunity for a Legal Administrative Assistant in the Columbus, Ohio office who has experience in Litigation and Labor & Employment. This position will be responsible for providing clerical and administrative support to the office. The ideal candidate will possess excellent people and organizational skills and be a consummate team player with a positive attitude.

Responsibilities include but are not limited to:

• Creates and edits correspondence, memoranda, pleadings, etc.
• Transcribes dictation.
• Maintains calendars for assignments, schedules meetings and appointments; makes travel arrangements as needed.
• Responsible for copying, faxing and scanning documents in appropriate format.
• Prepares documents for mailing/delivery (i.e., U.S. mail, overnight delivery, UPS, courier).
• Participates in cultivation of client relationships by becoming familiar with the case/matter which provides for better service to the client and aids assignments in better preparing for client meetings.
• Familiar with filing procedures (i.e., electronic filing) and appropriate documentation needed for various courts and entities.
• Enters time into Aderant for timekeepers.
• Processes paperwork to open new client files; creates files in firm’s record management system; maintains current files and organizes files before processing for off-site storage.
• Creates transmittal letters for monthly billing.
• Prepares expense reports.
• Maintains current address/telephone listing of clients for each assignment, ensuring they are properly entered into the firm’s client relationship management system. May be responsible for preparing mailing lists/labels for firm-sponsored seminars/events.
• Provides assistance to other legal administrative assistants as time permits.
• Performs such other duties as assigned, maintaining team effort to provide best possible assistance to assignments and clients.

Requirements and Qualifications:

• High school level education or equivalent office work experience.
• Minimum of three years prior legal secretarial experience.
• Proficient with Microsoft Office suite.
• Experience in Litigation and Labor & Employment preferred.
• Excellent organizational skills and attention to detail.
• Demonstrated interpersonal skills; ability to communicate clearly and accurately; professional demeanor.

Interested candidates can apply online.

Porter Wright has an opportunity for a Legal Administrative Assistant in the Chicago, IL office who has experience in corporate law, as well as intellectual property matters. This position will be responsible for providing clerical and administrative support to the office.  

 Responsibilities include but are not limited to: 

• Participates in cultivation of client relationships by becoming familiar with the case/matter which provides for better service to the client and aids assignments in better preparing for client meetings. 
• Maintains calendars for assignments, schedules meetings and appointments; makes travel arrangements as needed. 
• Opens and distributes mail to assignments. 
• Creates and edits correspondence, memoranda, etc.
• Responsible for copying, faxing and scanning documents in appropriate format. 
• Prepares documents for mailing/delivery (i.e., U.S. mail, overnight delivery, UPS, courier). 
• Familiar with filing procedures (i.e., electronic filing) and appropriate documentation needed for various courts and entities. 
• Processes paperwork to open new client files; creates files in firm’s record management system; maintains current files and organizes files. 
• Enters daily timekeeping for assignments. 
• Edits monthly billing memoranda and creates transmittal letters. 
• Prepares expense reports for assignments. 
• Maintains current address/telephone listing of clients for each assignment, ensuring they are properly entered into the firm’s client relationship management system. May be responsible for preparing mailing lists/labels for firm-sponsored seminars/events. 
• Maintains current log of client/matter numbers for each assignment. 
• Provides administrative support for intellectual property matters, including patent and trademark prosecution and portfolio management. 
• Prepares, formats, proofreads and organizes correspondence, forms and supporting documents for filings with the U.S. Patent and Trademark Office (USPTO) and coordination with foreign associates, as directed. 
• Assists with electronic submissions and recordation matters, including applications, responses, assignments and other patent and trademark documents, under attorney or paralegal direction. 
• Coordinates with clients, inventors, foreign associates and vendors to obtain signatures, formal documents, filing instructions and other information needed to support intellectual property matters. 
• Maintains organized electronic and physical intellectual property files and assists with preparing status reports, portfolio summaries and related client materials. 
• Provides assistance to other legal administrative assistants as time permits. 
• Performs such other duties as assigned, maintaining team effort to provide best possible assistance to assignments and clients. 

Requirements and Qualifications: 

• High school level education or equivalent office work experience. 
• Minimum of three years prior legal administrative/paralegal experience. 
• Proficient with Microsoft Office suite. 
• Attention to detail. 
• Excellent organizational skills. 
• Demonstrated interpersonal skills; ability to communicate clearly and accurately; professional appearance and demeanor.
• Familiarity with corporate governance.  
• Familiarity with patent and trademark terminology, USPTO procedures and intellectual property docketing practices preferred. 
• Experience supporting transactional legal work in a corporate or law firm setting preferred. 

Interested candidates can apply online.