Administration

Porter Wright has an opportunity for a Bookkeeper/IT Coordinator in the Naples, Florida office. 

Responsibilities include but are not limited to:

• Use real estate software to post checks and wires received, write checks and post outgoing wires to close real estate transactions
• Prepare wire transfers
• Prepare monthly bank reconciliations
• Properly disburse old funds or uncashed checks. Send funds to Unclaimed Property when necessary
• Prepare Escrow Deposit Receipt Verification form and email to realtors and other parties on due dates
• Add new closings to shared Outlook calendar with invitations to attorney and paralegal handling the transaction
• Update calendar when a transaction date is changed or when a transaction is closed or cancelled
• Add each new closing to an excel spreadsheet that has been in existence since the year 2000
• File 1099S including review and correction prior to filing
• Fund title premium policy and properly post disbursements
• Prepare requests for payment for invoices and weekly UPS statements
• Manage the Simplifile system for non-real estate closing matters firm-wide
• Manage personal expenses of trust clients and document transactions
• Coordinate IT needs for the Naples office
• Place repair service calls and coordinate repair
• Coordinate virtual meeting setup in office conference rooms
• Move and setup workstations as needed

Requirements and Qualifications:

• Strong organizational skills and attention to detail required
• Prior experience in bookkeeping or real estate administration preferred
• Must be proficient in Excel and Word

Interested candidates can send resume to Whitney O’Malley, HR Director, [email protected].

Porter Wright has an opportunity for a Business Development Manager in the Columbus, Ohio office.  This position will be responsible for providing strategic practice group and individual attorney guidance and support surrounding marketing and business development planning, visibility, research and client development opportunities in Porter Wright’s nine markets. 

Responsibilities include but are not limited to:

• Assist in the development, implementation and follow-up of market, industry group, department, practice group and attorney business and visibility plans.
• Consider, assess and oversee responses to requests for proposal/qualifications, including customization of proposal content, practice descriptions, attorney bios and other related content.
• Review client feedback from interviews, analyze potential opportunities and assess next steps in building client relationships and driving value.
• Develop tailored biographies for attorneys prior to their start date and as needed.
• Assist in the development, execution and follow-up of attorney business plans. Work with BD team to help manage business plan meeting schedules and processes for review.
• Recommend, oversee and assist in the facilitation of practice group and attorney visibility campaigns, including: trade group activities, sponsorships, speaking engagements, thought leadership/authorship, client alerts, blogs, surveys, rankings, honors and awards.
• Develop strong working relationships with key partners in all practice areas, in all offices and with other members of the MBD team and across departments.
• Prepare and present updates as needed within the firm on MBD’s contributions to cross-departmental projects.
• Work with the Marketing and BD Coordinator to oversee the development and editing of content, including practice group descriptions, proposal content and attorney biographies.
• Supports in the maintenance and coordination of annual Chambers submission process.
• Provides input in the firm’s annual coordination of legal-specific honors such as Best Lawyers and Super Lawyers, and in the evaluation and development of custom honors submissions for practice groups and individual attorneys.

Requirements and Qualifications:

• 12+ years marketing and business development experience, preferably within professional services.
• Undergraduate degree in marketing, journalism, communications or related business experience.
• Must be proficient in document management, including Word, Excel, PowerPoint and email (Outlook).
• Capability in InDesign and Photoshop is a plus.
• Periodic travel to the firm’s markets required.

Interested candidates can send resume to Whitney O’Malley, HR Director, [email protected].

Porter Wright has an opportunity for a Recruiting Coordinator in the Columbus, Ohio office. The Recruiting Coordinator will work closely with the Recruiting and HR Manager and the HR Director to perform day-to-day attorney and staff recruiting functions for all firm offices.

Key Responsibilities

• Coordinates candidate interviews, circulates interview schedules, and collects and compiles evaluations/feedback
• Participates in panel interviews
• Manage and participate in the recruitment of Support Staff employees, including collaborating with hiring managers to develop diverse recruitment strategies
• Prepare offer letters for review
• Oversees diligence process, including background checks, conflicts analysis, and reference check
• Handles applicant tracking, including entering and updating applicant information, uploading resumes, candidate status tracking, generating reports, and candidate maintenance
• Handles all data entry in HR systems including entering and updating candidate information and managing throughout the onboarding process
• Drafts welcome emails
• Coordinates orientation schedules for new attorney hires
• Coordinate and attend on campus interviewing for Summer Associates as needed
• Provides support to the Director of Professional Personnel in regards to the Summer Program
• Coordination/logistics of summer associate orientation
• Monitor assignment database and the completion of work evaluations
• Organize and attend social events, which includes some evenings
• Monitor summer program expenses and reimbursements

Requirements

• Bachelor's degree preferred
• Two+ years of administrative experience.
• Strong interpersonal skills
• Impeccable attention to detail and organizational skills
• Desire and willingness to be proactive
• Strong computer skills required
• Willingness and ability to assist other department employees as needed
• This position constantly communicates with staff and attorneys. Individual must be able to confidently and accurately communicate in both written and verbal form.

Interested candidates can send resume to Whitney O’Malley, HR Director, [email protected].