Administration

The HR & Legal Recruiting Assistant supports the firm’s legal and administrative talent acquisition efforts by providing administrative, scheduling and operational support to the Human Resources and Legal Recruiting teams. This role ensures seamless coordination of attorney, summer associate and staff hiring processes.

Key Responsibilities

• Coordinate all phases of recruiting for attorneys, summer associates, paralegals and legal support staff.
• Schedule interviews and manage candidate communications.
• Assist with law school outreach, OCI scheduling, résumé collection and campus recruiting logistics.
• Post open positions on job boards, law school portals, legal networks, and the firm’s website.
• Maintain accurate and up-to-date records within the applicant tracking system (ATS).
• Track candidate evaluations, compile hiring committee materials and prepare weekly status updates.
• Support conflict-check processes and pre‑hire documentation.
• Assist with planning and executing summer associate events and orientation.
• Monitor assignment distribution, evaluations and overall program tracking.
• Prepare new-hire packets, orientation schedules and welcome materials.
• Coordinate closely with HR, IT and Practice Group Leaders to ensure a smooth onboarding experience.
• Manage completion of required forms, bar membership verifications and compliance files.
• Maintain confidential personnel files and attorney records.
• Assist with annual reviews, performance management preparation and attorney professional development logistics.
• Support firm events, HR initiatives and employee engagement activities.
• Manage calendars, create reports and support special projects within HR and Attorney Recruiting.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, Legal Studies or related field—or equivalent work experience.
• 1–3 years of experience as an HR assistant, recruiting coordinator or administrative professional.
• Strong organizational, communication and time‑management skills.
• Ability to maintain strict confidentiality and handle sensitive information with discretion.
• Proficiency in MS Office Suite (Word, Excel, Outlook) and comfort with ATS or HRIS systems.
• Professional demeanor and ability to interact with attorneys, staff, candidates and external partners.
• Previous experience working in a law firm or professional services environment preferred.
• Familiarity with legal recruiting cycles, OCI, attorney onboarding and law school recruitment platforms (e.g., Symplicity, 12Twenty).
• Demonstrates effective interpersonal and communication skills, both verbally and in writing.
• Excellent analytical, troubleshooting, organizational and planning skills
• Ability to handle multiple projects and shifting priorities

Interested candidates can apply online.

The Financial Systems Coordinator is a critical liaison between the firm’s Billing team and Financial Systems/IT, ensuring the reliability, usability and integrity of the firm’s financial applications, including all areas as outlined below.

Key Responsibilities

• Serve as the primary point of contact for Aderant timekeeping (e.g., Aderant Expert Time/Time Entry) and assist with related financial systems.
• Configure and maintain master data: timekeeper/matter setup, rate tables, billing rules, client/matter attributes, cost codes and timekeeping settings.
• Manage user provisioning, permissions, security roles and audit trails in coordination with IT.
• Support end‑to‑end billing workflows: prebill generation, edits, write‑downs/offs, split billing, alternative fee arrangements (AFAs), eBilling and final invoice delivery.
• Monitor and resolve issues impacting WIP, time capture, expense processing, invoice submission/acceptance, bill document configurations and SOPs.
• Ensure data quality and reconciliation across time, billing, GL and subledgers.
• Build and maintain standardized reports/dashboards (e.g., billing status, time compliance, realization statistics, aged WIP/AR) in tools such as Aderant Report Writer/Expert Design Studio, SQL/SSRS or Power BI (as applicable).
• Act as liaison with software vendors (e.g., Aderant and related providers) to log, track and resolve support tickets.
• Gather and prioritize business requirements; translate into functional specs for IT configuration or development.

Requirements

• 2–5+ years of experience in a law firm or professional services finance environment supporting billing and timekeeping systems.
• Bachelor’s degree in Finance, Accounting, Information Systems or related field (or equivalent experience).
• Experience with Aderant Expert (billing/financials), BillBlast or similar eBilling platforms and common legal tech integrations (e.g., expense, intake, DMS).
• Exposure to SQL/SSRS reporting and/or Power BI; ability to write basic queries or partner effectively with report developers.
• Understanding of law firm accounting concepts: WIP, realization, AR aging, trust/IOLTA, rate management and revenue recognition policies.
• Hands‑on knowledge of Aderant timekeeping (e.g., Aderant Expert Time, iTimekeep) and familiarity with law firm billing practices (eBilling, prebills, AFAs, write‑downs/offs, split/combined billing).
• Strong Excel skills (pivot tables, lookups, conditional logic); familiarity with data validation and reconciliation.
• Detail‑oriented with strong problem‑solving skills and the ability to manage multiple priorities under deadlines.
• Excellent analytical, troubleshooting, organizational and planning skills.
• Ability to handle multiple projects and shifting priorities.
• Ability to handle sensitive matters and maintain confidentiality.

Interested candidates can apply online.

Porter Wright has an opportunity for a full-time Research Analyst. This hybrid position reports to the Knowledge and Innovation Director and can be located in any of the firm’s offices. Primary responsibilities include providing reference and research services to attorneys and staff, assisting with training initiatives and working on technology-related projects.

Essential Duties:

• Provide quick reference and in-depth research services using a variety of legal and non-legal resources.
• Conduct background research on potential clients, industry trends and subject-specific topics for attorneys and staff.
• Create and monitor news alerts and newsletters for cases, companies and various legal topics for attorneys and staff.
• Assist with preparing and scheduling training classes for groups and individuals with differing needs and technology skill levels.
• Assist with providing instruction on research techniques and tools for attorneys and staff in live and virtual sessions.
• Assist with the maintenance and dissemination of resources through the firm’s Intranet and Learning Management System.
• Prepare and maintain instructional guides, pathfinders and other documentation to promote Information Resource Center resources.
• Support knowledge management initiatives and assist with special projects as required.
• Assist with organizing and maintaining legal knowledge resources.

Competencies:

• Excellent oral and written communication skills; must be able to communicate effectively with a diverse group of attorneys and staff.
• Ability to analyze and synthesize information to produce actionable intelligence for attorneys and staff.
• Strong customer service attitude, excellent interpersonal skills and the ability to work independently or collaboratively as part of a team.
• Willingness to learn and stay current with the most effective legal research methods and various types of technologies.
• Highly dependable and able to provide high-quality service in a fast-paced environment.
• Ability to manage multiple projects and deadlines.
• Initiative and creativity strongly desired.

Qualifications:

• ALA accredited degree in Library and Information Science and/or a JD from an ABA accredited institution. Individuals with equivalent experience will also be considered.
• Law firm experience is highly desirable but not required.
• Knowledge of legal and non-legal research sources such as Lexis, Westlaw, Bloomberg Law, CapIQ, HighQ, Intelligize, etc.
• Knowledge of a wide variety of free and fee-based business resources, subject specific databases and legal analytics tools.
• Demonstrated proficiency in Microsoft Office Suite including Word, Outlook, Excel, Teams and PowerPoint. Ability to learn new technologies. Web design experience desirable but not required.
• Ability to communicate with a diverse group of attorneys and staff.
• Exceptional attention to detail, strong analytical and problem solving skills.

Interested candidates can apply online.

The Financial Accounting Manager is responsible for overseeing the firm’s general ledger, audit and tax functions while managing the day‑to‑day accounting operations. This role supervises the Staff Accountant, Payroll Specialist and Accounts Payable Specialist, ensuring the accuracy, integrity and timeliness of financial records and reporting in a law firm environment. The position plays a critical role in maintaining compliance with tax regulations, internal controls and optimizing cash flow.

Key Responsibilities

• Maintain the general ledger and ensure accurate, timely month-end and year-end close processes.
• Review and approve journal entries, account reconciliations and supporting schedules.
• Prepare and review monthly financial statements for accuracy and completeness.
• Ensure proper accounting treatment and oversight of firm trust accounts.
• Manage daily cash flow, including operating and trust account balances.
• Oversee bank reconciliations and review all cash-related journal entries.
• Coordinate banking relationships, including account management, fee analysis and treasury services.
• Serve as primary contact for external auditors and coordinate annual audit processes.
• Oversee preparation and review of audit schedules, workpapers and documentation.
• Manage tax compliance, including coordination with external advisors on all required filings and estimated payments.
• Prepare basic tax filings for wholly owned entities, as needed.
• Supervise and develop accounting staff, including work assignment, review, performance feedback and cross-training.
• Oversee payroll and accounts payable functions, ensuring accuracy, compliance and strong internal controls over disbursements.
• Develop, document and maintain accounting policies, procedures and internal controls.
• Identify and implement process improvements, including system enhancements and software implementations.

Qualifications and Requirements:

• Bachelor’s degree in Accounting, Finance or a related field required.
• CPA or CPA‑eligible strongly preferred.
• Minimum of 5–7 years of accounting and tax experience.
• Prior supervisory or managerial experience preferred.
• Experience in a professional services environment preferred (law firm experience highly preferred).
• Strong knowledge of cash accounting, financial reporting, general ledger accounting, audits and taxation.
• Proficiency with accounting systems and Microsoft Excel; experience with law firm and trust accounting systems preferred.
• Strong attention to detail and analytical skills, with the ability to manage multiple deadlines in a fast-paced environment.
• Excellent organizational, communication and leadership skills, with a high level of professionalism, discretion and integrity.

Interested candidates can apply online.