Administration

While a specific job or opportunity may not be listed, Porter Wright is always interested in receiving highly qualified resumes for legal secretarial and administrative positions.

Please be assured that cover letters and resumes will be reviewed by our personnel department and applicants will be contacted directly should there be a suitable open position. 

Inquiries

Whitney O'MalleyWhitney O'Malley
[email protected]
p 614.227.2198
f  614.227.2100

Current Openings

We are currently hiring for the following positions:

  

  

Legal Administrative Assistant/Receptionist

Porter Wright has an opportunity for a Legal Administrative Assistant/Receptionist in the Pittsburgh, PA office. This position will be responsible for providing clerical and administrative support to the office in addition to being the first point of contact for the office. The ideal candidate will possess excellent people and organizational skills, be a consummate team player with a positive attitude.

Responsibilities include but are not limited to:

  • Answers incoming telephone calls and routes to appropriate party.
  • Maintains calendars, schedules meetings and appointments; arranges for conference rooms; escorts clients and visitors from reception area to appropriate conference room; makes travel arrangements as needed.
  • Opens and distributes mail.
  • Creates and edits correspondence, memoranda, pleadings, etc.
  • Transcribes dictation.
  • Responsible for copying, faxing and scanning documents in appropriate format.
  • Prepares documents for mailing/delivery (i.e., U.S. mail, overnight delivery, UPS, courier).
  • Participates in cultivation of client relationships by becoming familiar with the case/matter which provides for better service to the client and aids assignments in better preparing for client meetings.
  • Familiar with filing procedures (i.e., electronic filing) and appropriate documentation needed for various courts and entities.
  • Enters time into Aderant for timekeepers.
  • Processes paperwork to open new client files; creates files in firm’s record management system; maintains current files and organizes files before processing for off-site storage.
  • Creates transmittal letters for monthly billing.
  • Prepares expense reports.
  • Maintains current address/telephone listing of clients for each assignment, ensuring they are properly entered into the firm’s client relationship management system. May be responsible for preparing mailing lists/labels for firm-sponsored seminars/events.

Requirements and Qualifications:

  • High school level education or equivalent office work experience.
  • Minimum of three years prior legal secretarial experience.
  • Proficient with Microsoft Office suite.
  • Attention to detail.
  • Excellent organizational skills.
  • Demonstrated interpersonal skills; ability to communicate clearly and accurately; professional appearance and demeanor.

Interested candidates can send resume to Whitney O’Malley, Human Resources Director, at [email protected]

Training and Development Specialist

Porter Wright has an opportunity for a Training and Development Specialist in the Columbus, Ohio office. This position will be responsible for providing training to end users on all Porter Wright core applications via hands-on and presentation style; develop training courses and create training materials; schedule training; manage and maintain firm learning management systems.

Responsibilities include but are not limited to:

  • Devise technical training programs according to organizational requirements, including on-boarding/new hire training for all new Porter Wright employees on core desktop applications.
  • Organize training schedules and classroom agendas.
  • Prepare training materials for on-going training on existing applications.
  • Execute training sessions, webinars, workshops etc. in groups or individually.
  • Arrange for and conduct on-site training when needed. Some travel required.
  • Keep and report data on completed courses, absences, issues etc.
  • Conduct performance based measurement assessments for objective evaluation of training programs.
  • Determine overall effectiveness of programs and make improvements.
  • Work closely with users to determine additional training needs, and develop training/learning plans as needed.
  • Manage and maintain the Porter Wright Learning Management System and IT Online training websites.
  • Consult with HR staff to confirm program/system objectives, operational procedures and system/program constraints.
  • Remain current on developments in training and instructional methodologies including technology enhancements, and attend periodic seminars, forums and meetings to ensure currency of education.

Requirements and Qualifications:

  • Bachelors of Arts or Science in a related field, or equivalent work experience
  • 5+ years of training experience providing computer instruction, developing training materials, and educational curriculum, preferably in a law firm environment
  • Expert working knowledge in MS Office (2016, 2019, Office 365)
  • Strong communication skills
  • Outstanding presentation skills
  • Technical writing ability
  • Excellent organizational and time-management abilities
  • Establishing and maintaining effective working relationships

Interested candidates can send resume to Whitney O’Malley, Human Resources Director, at [email protected].